Disciplinary and Grievance procedure
These procedures apply to all members and volunteers of Red Kite Runners Club. These procedures have been put in place to protect the interests of volunteers, employees and the club and to ensure that everyone is treated fairly.
The existence of these procedures does not indicate any contract of employment with volunteers as there is none.
Grievance Procedure:
- If a volunteer or club member has a grievance they have been unable to resolve they should in the first instance raise the matter orally with the club welfare officer .The club welfare officer should respond orally to the member club member within 1 week of the matter being raised.
- If the volunteer or club member is unhappy with the response from the welfare officer they should raise the grievance again with the welfare officer in writing. This should be done within 2 weeks of the welfare officers initial response. The welfare officer should respond both orally and in writing within 2 weeks of receiving the written grievance.
- If the volunteer or club member is still unhappy with the written response they may appeal to the management committee who will normally appoint a three person panel to hear the appeal. The appeal should be made in person and the volunteer or club member may nominate another club member to accompany and support them. The appeal should be arranged within 2 weeks and no more than one week should pass before the appeal panel advises of its decision which will be final.
- Where the person raising the grievance is the club welfare officer items 2 and 3 above are amended in that the welfare officer will raise the matter with the Chair of the management committee. If the matter then goes to appeal the panel shall comprise three management committee members but not including the Chairman.
Disciplinary Procedure
- Where a matter requiring possible disciplinary action arises the club welfare officer should arrange a meeting with the volunteer or club member to discuss and hopefully resolve the matter.
- If the volunteer or club member is unhappy with the outcome of stage 1 above they should inform the club welfare officer in writing and stating their reasons. This should be done within 2 weeks of the initial meeting. The club welfare officer should arrange a further meeting within 2 weeks at which both the club welfare officer and the volunteer or club member may be accompanied by a active club member. The outcome of this meeting should be recorded in writing and provided within 2 weeks of the meeting.
- If the volunteer or club member remains unhappy with the outcome of stage 2 above they may appeal to the management committee who will normally appoint a three person panel to hear the appeal. The volunteer or cl7b member may be accompanied by an active club member to support their appeal. The appeal should be heard within two weeks and the outcome advised within a week of the appeal hearing. The outcome of this appeal meeting will be final.
- Where the person being disciplined is the welfare officer the disciplinary process outlined in items 1 and 2 above will be carried out by the Chair of the management committee. If the matter then goes to appeal the panel shall comprise three management committee members including the Chairman.
- Disciplinary action may take various forms from oral warning, written warning, final warning, a period of suspension and/or departure from the club as a volunteer or club member. For minor and less serious matters first instances should be covered by an oral warning, and then followed by a written warning if there is a repeat and a final warning if there are yet further repeats. After a final warning the next step would usually be dismissal for an club member or a volunteer ceasing to work at the club.
- Where a serious breach of discipline has occurred it may be necessary to proceed immediately to a suspension (for example, while further investigation takes place) or in extreme cases instant dismissal. In any event the club member or volunteer will have a right of appeal.
Appendix A
Examples of offences which might lead to instant dismissal or suspension pending further investigation and/or appeal
- Child abuse against club member or visitor to the club
- Fraud or misappropriation of club funds or property
- Inappropriate communication with young people (i.e. contrary to the clubs child protection policy)
- Persistent absence from work without prior notice
- Violent or abusive behaviour towards staff, volunteers or others associated with the club
- Failure of CRB check or refusal to comply with CRB check
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